How to Send a Large Video Through Email [Ultimate Guide in 2026]

Each email service allows attaching files, videos, and photos. However, each of them has its own attachment size limit. In other words, if my video exceeds a certain email service’s maximum file size, I will be unable to send it. So, how to send a large video through email?

In this post, I’ll first introduce the video/file attachment size of common email providers and detail three effective methods to send a large video through email:

1. Trim the video length to reduce the file size.
2. Compress the video below to 25MB.
3. Share a large video through email via a link.

Common Email Provider File Attachment Size Limit

Generally speaking, most email providers limit attachment sizes to 20 – 25 MB. Here are the maximum file attachment sizes of common email services.

1. Gmail: For personal Gmail accounts, the limit is 25MB. For work and school accounts, the Google Workspace administrator can set the attachment sending limits (Up to 50 MB for Enterprise Plus and 25 MB for Enterprise Standard) and attachment receiving limits.

2. Outlook: By default, the maximum attachment size for Outlook is generally 20 MB for internet email (POP/IMAP), 10 MB to 150 MB for Exchange/Microsoft 365 accounts, which depends on server configuration, and the file attachment size limit in Outlook.com is 25 MB.

3. Yahoo Mail: It has a maximum attachment size limit of 25 MB per email for both incoming and outgoing messages, and this limit includes the total size of all attached files.

4. Proton Mail: It has a maximum file attachment size limit of 25 MB, whether I use a free or a paid plan for the email.

5. Zoho Mail: Zoho Mail’s free plan allows a maximum email size of 25 MB, Workplace Standard and Mail Lite limit attachment size to 30MB, Mail Premium and Workspace Professional limit to 40MB.

Since each email provider imposes a file attachment size limit, this is why I can’t attach large videos to email. When working with a large video, there are still workarounds to bypass the email video size limit. That’s the focus of the next section.

How to Send a Large Video Through Email

When it comes to sending large video files through email, the key is to either reduce the file size or use another method to share the video. I must say that there’s no way to email a larger video than its size limit.

In my work and daily life, I frequently need to transmit large videos by email. Unsurprisingly, I’ve run into the issue of video files being too large many times, and finally, I managed to send the video despite the size limit. Then, I’ve summarized the following three methods to send large videos through email.

Method 1: Trim Video Length to Reduce File Size for Email (Free Tool)

If a video contains unnecessary parts at either end or includes segments I don’t want to share, I will trim the video. Doing so shortens the video, thus effectively lowering the file size. When I need to preserve the video content, I can split the video into segments, export and send them one by one.

For this purpose, I’d like to recommend MiniTool MovieMaker, an excellent video editor for Windows computers. It provides all the essential editing tools for editing and enhancing videos. Best of all, it doesn’t leave watermarks on the final result.

How to make video smaller for email using MiniTool MovieMaker? Follow me!

Step 1: Get the Video Trimmer and Splitter

Make sure the software is already installed on the computer.

MiniTool MovieMakerClick to Download100%Clean & Safe

Step 2: Import the Target Video

Launch MiniTool MovieMaker and click the New Project button to access the main interface. Click Import Media Files on the left side and add the desired video file. Then, drag and drop it to the timeline to begin editing.

Step 3: Trim the Video

Hover the mouse cursor over either end of the video on the timeline until the Trim icon appears. Then, drag the Trim icon inward and release the mouse to remove unwanted parts at the beginning or end.

Step 4: Split the Video

When dealing with a large video file, I can also split it into parts and export the segments one by one. First, drag the playhead to the desired position on the timeline and click the Split icon to divide the video into two parts.

Delete one clip and export the other. Repeat this step until all the segments are exported.

Step 5: Export the Video

Click Export in the upper-right corner to open the Export window. The output format is set to MP4 by default. I won’t change it because it’s the recommended format for sending videos via email. Next, I can also expand the Resolution menu and select a lower one to reduce the file size. Check the estimated file size and make sure it’s under 25MB. Finally, click Export to save the video.

Method 2: Compress Video to Under 25MB – Best Free Compressor

A professional video compressor can efficiently reduce the file size without removing details, but may sacrifice the quality. To compress a video for email, MiniTool Video Converter is my first choice. It includes an advanced video compressor to effectively reduce the video file size without losing quality, allowing you to easily control the final size by adjusting the compression level.

In addition, this video compressor for email can handle a wide range of video formats. Even if your video is not supported by an email provider, MiniTool Video Converter enables you to compress and convert it to MP4, MKV, or WebM, making it easy to send, share, and edit.

Benefits of MiniTool Video Converter:

• Completely free: Compress videos at no cost, with no hidden fees.
• Instant compression: Easily shrink video size without complicated adjustments.
• Batch compression: Process up to 5 videos at once to save you time.
• Watermark-free: Compress videos without any added marks.
• No file size limit: Work with videos of any file size.

How to compress a video for email using MiniTool Video Converter? Here is the complete guide.

Step 1. Download and install the video compressor for email.

First, click the button below to download and install the free video compression software on your computer.

MiniTool Video ConverterClick to Download100%Clean & Safe

Step 2: Add your video.

Once installed, open the software and go to the Compress Video tab. Then, either click Add Files or click the Add or drag files here to start compression area to import your video.

Step 3: Adjust compression settings.

Click the Settings icon to fine-tune compression. Drag the slider to control file size – left for smaller files, right for better quality. Move the slider until the estimated file size doesn’t exceed your target email video size limit.

Next, pick your preferred format (MP4, MKV, or WebM) from the Format dropdown menu. MP4 is recommended for sending videos via email.

Step 4: Preview (optional).

Want to check the result first? Click Preview to ask the software to load a 10-second clip. If it looks good, click OK to continue.

Step 5: Compress and save.

Click the Output bar at the bottom to choose where to save the compressed file, then click Compress to initiate the compression.

Method 3. Turn a Video into a Link and Share it via Email

When I need to send a very large video, like 500MB, via Gmail or Outlook, the first method does not seem practical. As for compressing a 500MB video down to 25MB, this is technically possible, but it requires accepting severe sacrifices in image quality and resolution. Therefore, a good alternative way is turning a large video into a shareable link. Then, send the link to email via a few clicks.

Generally speaking, there are two methods to generate a link for the video. First, I can upload the video to cloud storage services like Google Drive, Microsoft OneDrive, or Dropbox. Second, I can also post the video to YouTube, Vimeo, or other video hosting platforms

How to send a large video through email by a link?

1. Open the browser, go to Gmail, and log in with my account.
2. Click Compose to start a new email.
3. Click the Insert photo icon to upload the thumbnail or a screenshot of the video.
4. Copy the video URL and click the Insert link button. Enter something in the Text to display box, paste the video link in the Web address box, and click OK.
5. Complete the email and send it.

Conclusion

This post shares 3 methods to help send a large video file through email. Trim the video length to reduce the file size, compress it to less than 20 or 25MB, or share a large video as a link. When you try to send a video larger than the email’s maximum video upload size, these methods can help.

If you have any questions while using MiniTool MovieMaker or Video Converter, please contact us via [email protected] for help.