When you send an email, you can add attachment files including videos, photos, audio files, documents, and more. Each email service has an attachment file size limit. You should know the email video size limit if you want to send a video through an email.
However, if your video file is too large, can you send it through email? How to send a large video through email? This post will give you several ways to make a video smaller for your email.
You can look through part 1 to learn the maximum video file size of some popular email providers, and other attachment files adhere to the same file size limit. Let’s get started.
Part 1: Maximum Video File Size for Gmail and More
There’re many email platforms you can choose from. This part gives the maximum video file size for Gmail, Outlook, and more.
Gmail Video Size Limit: 25 MB. Gmail lets you send up to 25 MB attachments in an email on your computer or iPhone. On Android, the attachment file size limit is 20MB for Gmail accounts.
Outlook Video Size Limit: 20 MB
Proton Mail Video Size Limit: 25 MB
Yahoo Mail Video Size Limit: 25 MB
AOL Mail Video Size Limit: 25 MB
Titan Mail Video Size Limit: 30 MB
Zoho Video Size Limit: 25 MB for users with a free plan. Paid users can send up to 250 MB, 500 MB, or 1GM attachment files depending on the subscription plan.
When you want to send a video in an email, the file size can’t exceed the email’s attachment file size limit.
No matter from which mail you want to send a video, you must know the supported formats. Different email platforms support different video file formats. But generally speaking, MP4 is the recommended video format because it combines high quality and small file size.
Part 2: How to Send a Large Video Through Email
When you want to attach a video in Gmail, but you find it’s larger than 25 MB, how to bypass Gmail’s attachment file size limit to send it? How to send a large video through email? How to make video smaller for email?
If your video exceeds the email’s maximum attachment size limit, you should reduce the video file size. The direct way is to change the video to a lower resolution. The resolution of a video determines the size in height and width. The higher the resolution of the video, the larger the file size.
Also, other parameters can affect the file size of a video including video format, frame rate, bitrate, etc. Apart from that, you can trim a video to remove unnecessary parts to make it smaller.
In general, you can try the following methods to send a large video through email.
- Change the video format and resolution
- Send a large video via Google Drive
- Embed a video in the email
Method 1: Change the Video Format and Resolution
Here’re 3 options to compress a video for email.
Option 1: MiniTool MovieMaker
MiniTool MovieMaker is video editor for your Windows 10/11 PC. It can help you change the video format and resolution. This application lets you edit HD or 4K videos to optimize them for your email.
What’s more, MiniTool MovieMaker lets you edit videos for your email. It lets you trim, split, rotate, and crop videos, change video speed, add filters, apply motion effects, and more.
Here’s how to make video smaller for email using MiniTool MovieMaker.
MiniTool MovieMakerClick to Download100%Clean & Safe
Step 1. Download and install MiniTool MovieMaker on your PC.
Step 2. Launch this application and close the pop-up window. Click Import Media Files to open your video and drag it to the timeline.
Step 3. Optionally, if you want to trim a video to reduce its file size, there’re two options.
- Select the video in the timeline, and drag either the beginning or end of the video towards the center.
- Click the Split icon and choose Full Split. Go to the TRIM Use the Zoom in/Zoom out slider to locate each frame precisely. Drag the playhad to the start point and the endpoint of the wanted part, and click the scissor icon next to Start or the scissor icon next to End. Click OK.
Then, click Export to open the output window.
You’ll see the video file size at the bottom. If it’s less than the maximum attachment file size of your email, click Export to save your video. That’s because if you upload a 4K video, MiniTool MovieMaker will automatically shrink the video file size because of its default output settings. Format: MP4, resolution: 1080p, frame rate: 25 fps, bitrate: 8000.
For example, I imported a video with a file size of 46.8 MB, a resolution of 3,840 x 2,160 pixels, and a frame rate of 30fps, I found the file size was 16 MB after clicking Export.
If the video file size can’t meet your needs, click Settings and continue to reduce the file size.
Step 4. The Settings window appears and you can do one of the following:
- Change the video quality from Better to Good, click the Resolution menu, and choose a lower resolution. Click OK and check the video size.
- Don’t change the resolution. Expand the BitRate menu and choose a number less than 8000 like 4000. Click OK to save changes.
Step 5. When you’re satisfied with the video file size, browse for a folder to save your video and click Export.
Option 2: MiniTool Video Converter
MiniTool Video Converter is a great video converter to convert between multiple video and audio file formats. It allows you to convert a wide range of video files to MP4 and other popular video formats.
MiniTool Video Converter offers many preset formats for you to choose from including some presets optimized for your iPhone/iPad, Android, Samsung, and Huawei.
With MiniTool Video Converter, you can also create custom formats by editing resolution frame rate, bitrate, quality, etc.
Here’s how to make video smaller for email with MiniTool Video Converter.
Step 1. Download and install MiniTool Video Converter on your PC.
MiniTool Video ConverterClick to Download100%Clean & Safe
Step 2. Open MiniTool Video Converter and click Add Files or click on the Add or Drag file here to start conversion area to upload your video.
Step 3. Click the button circled in the below screenshot to choose the output format.
Step 4. From the pop-up window, go to the Video tab, and click MP4 on the left. Then, you’ll see several MP4 format presets of different resolutions. Choose the MP4 preset with a lower resolution than the original video.
Alternatively, you can create a custom format. Click MP4 to set it as output format and click + Create Custom to open the Settings window. Give the custom format a name, choose the video quality, and choose the video encoder, resolution, frame rate, and bitrate.
Click Create to make your custom format. Then, find and select it in the MP4 list.
Step 5. You’ll go back to the app interface and check the current video file size.
Step 6. If the video file size does not exceed your email attachment size limit, Click Convert to start the conversion task. Once done, go to the Converted tab, and click Show in folder to locate the converted video file.
Method 2: Send a Large Video via Google Drive or OneDrive
Also, you can send a large video by email with Google Drive, OneDrive, or other cloud storage services. You can upload a large video on these platforms to get a video link, then send this video link to your email.
If you’re using Gmail, you don’t have to upload a large video to Drive to generate a video link. When your attachment file is larger than 25MB, it will be automatically uploaded to Google Drive. Then Gmail will give you a Google Drive link to send the video in your email.
If you’re using Outlook Mail, attachments larger than 20 MB can be directly uploaded to OneDrive. Then, a download link will be included in your email.
Method 3: Embed a Video in Email
In an email, you can not only send a video by an attachment and a link also you can embed it. This way helps you send a large video from different video-sharing platforms like YouTube and Vimeo.
Also, you can send a large video to these sites to get a video link, and then insert it in your email, especially when you want to send a super large video by email. Here’s the maximum upload file size for YouTube, Vimeo, and more.
YouTube maximum video file size: 256 GB
Vimeo maximum video file size:
- Vimeo Free: 500 MB per week, up to 5 GB total, with a limit of 10 uploads per day.
- Vimeo Starter: 5 GB per week, up to 250 GB per year.
- Vimeo Standard: 20 GB per week, up to 1 TB per year.
- Vimeo Advanced: up to 7 TB total.
Facebook maximum video file size: 10 GB. The video resolution should be 1080p or under, and the length must be less than 240 minutes long.
This section will take Gmail and Outlook as examples to show you how to embed a large video in email.
Also read: Video Dimensions for Facebook & Facebook Video Ads Design
Here’s how to send a large video through email in Gmail:
1. Open your browser, go to Gmail, and log in with your account.
2. Click Compose to start a new email.
3. Click the Insert photo icon to upload the thumbnail or a screenshot of the video.
4. Copy the video URL and click the Insert link button. Enter your words in the Text to display box and paste the video link in the Web address box. Click OK.
5. Complete your email and send it.
Also read: How to Embed a Video on Twitter on Desktop/Android/iPhone
Here’s how to send a large video through email in Outlook:
1. Open your browser and go to Outlook Live mail.
2. Click New mail and add related information. You can click the Attach file icon and click Browse this computer to import the video thumbnail.
3. Copy the video link. Click the Link button and select Link. Type your text and paste the video address. Click OK.
Part 3: Conclusion
This post shares 3 methods to help you send a large video file through email. You can change the video resolution, format, and more to shrink the file size, trim it to remove unwanted parts or send it via a video link.
When you try to send a video larger than the email’s maximum video upload size, you can try the above options to make it smaller for email.
If you have any questions while using MiniTool MovieMaker or Video Converter, please contact us via [email protected] for help.
About The Author
Position: Columnist
Cora works as an editor at MiniTool for many years, writing articles about video editing, video conversion, and screen recording. She also writes articles about Instagram, Facebook, TikTok, Snapchat, and Twitter. During her spare time, Cora loves reading, traveling, and watching movies.